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Minimum Submittal Requirements

It isn't always about favoritism with an expeditor. Sometimes they just know the local process better so they're less likely to forget about steps that are unique to one jurisdiction or another. Bureaucracy can make some of this pretty confusing, no matter how much experience you have as an RDP.
 
2 things: It blows my hair back that the state (or jurisdiction) would make essentially a modification/interpretation then keep it to themselves AND regarding expeditors - here almost everyone uses them. Not prepared to say that "favors" pass hands, but they get paid to be tenacious enough to wait and they do expedite communications between the jurisdiction and the RDP because they understand the process.
 
Codegeek said:
Back to my point I made last week about the plans examiner redlining the plans and issuing the permit without letting the RDP know of the comments made on the plans...We had a project go through a plan review several months ago. On Wednesday of this week, our office received a set of plan review comments. The permit was issued several weeks ago, with the plans redlined. One of the redlines was that a tenant demising wall had to be a two-hour fire barrier. By the time our office received the plan review comments on Wednesday, the contractor had already begun construction of the tenant demising wall. Had our office been made aware of the two-hour fire barrier prior to the permit being issued, we could have been more prepared to address the need for the two-hour wall. Instead we were scrambling to find a UL listed assembly that would allow not only using materials on the job site, but allow for our tenant to build the two-hour wall on their side of the wall without disrupting the adjoining occupied tenant.

My point, if you as a plans examiner redline the plans, the professional and courteous thing to do is to at least contact the RDP to let them know of what you believe needs to be changed. Most RDP’s will make those changes accordingly and most likely submit new sheets, if necessary.

Not telling the RDP of major issues such as the need for a rated assembly is doing a disservice to all parties involved in the permit/construction process as it only creates additional problems that in the end cost time and money.
IMHO:

1) The permit should not have been issued until the RDP made the corrections for the demising wall first. This is a fine example of how trying to get prints out of code review and issuing a permit too quickly can cause problems.

2) I was told that this requirement was outside of the IBC and within the local jurisdictions amendments. I too would like to know why there was not a pre-design meeting with the jurisdiction to inquire about which codes applied and if there were any amendments or additional local requirements.

I don't think there are enough pre-design meetings or enough quality assurance from the RDP's end of the spectrum.

If the reviewed plans that are on the jobsite were redlined, then why did the contractor proceed? I think 2/3 of the blame on the contractor and RDP, only 1/3 to the jurisdiction for issuing the permit.
 
Excellent points Jar546!

Not saying this is the right way but when we do a plan review and find matters needing attention, they are noted on the plan page with applicable code reference section [**** year, section and numbers]. The plan review correspondence to the design professional includes the comments and plan page numbers. We will always send one to the RDP, GC and put in the last paragraph..... "Please provide a copy of this correspondence to all affected parties including but not limited to owner, architect, engineers, consultants and project contractors."

We also email a copy to all inspectional authorities so they are aware of the FD status on the review process and we track their delivery and reading/opening status on the email and file accordingly in pre-set electronic folders. Basically, we send it to everyone and our theory is if you don't need it...delete it but you can't come back at us and tell us you didn't know. IMHO, I agree that communication is the key in everything we do in life.........not just plan review.
 
jar546 said:
IMHO:1) The permit should not have been issued until the RDP made the corrections for the demising wall first. This is a fine example of how trying to get prints out of code review and issuing a permit too quickly can cause problems.

2) I was told that this requirement was outside of the IBC and within the local jurisdictions amendments. I too would like to know why there was not a pre-design meeting with the jurisdiction to inquire about which codes applied and if there were any amendments or additional local requirements.

I don't think there are enough pre-design meetings or enough quality assurance from the RDP's end of the spectrum.

If the reviewed plans that are on the jobsite were redlined, then why did the contractor proceed? I think 2/3 of the blame on the contractor and RDP, only 1/3 to the jurisdiction for issuing the permit.
I cannot speak for the actions that took place prior to my involvement this week as this was the first I had heard of the problem, let alone the project. All I know is that when I was a building official, I would not let plans go out of our office for a building permit unless the permit applicant had been notified of the items needing to be corrected. It was up to the permit applicant as to how to proceed, either submit new plans with the corrections, have the RDP redline the plans with their initials, or let us redline the plans with their permission.
 
Codegeek said:
Brudgers, I've tried to watch your posts from a neutral stance, but my post earlier today was about a circumstance that was totally out of the hands of our firm, yet you continue to blame our firm for not knowing. Our firm takes great pride in designing buildings which fully comply with adopted codes, one of many reasons for my position here. Why is it always the RDP’s fault? Having worked on both sides of the counter, and now especially on the outside world of a jurisdiction, there are just as many incompetent code officials out there as there are incompetent RDP’s.
Sorry, but code compliance is never "out of the hands" of a design firm...perhaps your firm should be taking less pride and do more due diligence.
 
brudgers said:
Sorry, but code compliance is never "out of the hands" of a design firm...perhaps your firm should be taking less pride and do more due diligence.
We do our due diligence by contacting each jurisdiction prior to permit submittal to determine local codes and ordinances. In this particular case, the jurisdiction did not say anything until after the fact about an interpretation by the state's insurance office with regards to fire barriers which are not required by the IBC.
 
Coug Dad said:
A unfortunate growing trend is the need for expediters. There are getting to be more cities where plan review is painful without one. RDP's can leave voice mail after voice mail and not get a response. A favored expeditor amazingly gets a quick return call and status of the permit. I have been in AHJ lobbies where no one can get past the front counter without an escort - expect for the favored expeditors who walk right through unescorted. I'm not saying its good or bad, it is just a reality. I have also seen expediters move plan sets from one review section to another to keep them moving. We advise many clients to secure an expediter to get their permit aplication through faster.
I have to agree with SoftServe on this one too Coug. While agree it is an unfortunate requirement in some jurisdictions, it is extremely unprofessional and un-civil. The last thing a goverment entity should be. That type of behaviour needs to be challenged, and I could go off on several RDP lobbying groups that idly sit by and do little to nothing about it, but I have a que of plans with no expeditors to attend to. I made a point of politely informing one expeditor last week, that if he contacted me again, instead of the RDP, as I had requested, he would be effectively slowing the project down instead of expediting the process. Finally when the project was approved for issuance, I left messages and emails with the expeditor, informing them of the status and permit fee invoice due. I spent most of the next day responding to various emails from contractors and the RDP about the status because the expeditor did not contact them. In the end, the expeditor called our inspection line, late in the day to verify the status. GRRRRR!
 
Codegeek said:
We do our due diligence by contacting each jurisdiction prior to permit submittal to determine local codes and ordinances. In this particular case, the jurisdiction did not say anything until after the fact about an interpretation by the state's insurance office with regards to fire barriers which are not required by the IBC.
In other words, due diligence did not include knowing the state code? Like I said, less pride more research. Half due diligence is not due diligence.
 
I would tell you the state and have you look on their website to see if you can find the same language that we were given by the plans examiner, but I don't want to embarrass anyone.

We did our due diligence. They failed to include anything anywhere that mentioned this requirement.
 
Codegeek said:
I would tell you the state and have you look on their website to see if you can find the same language that we were given by the plans examiner, but I don't want to embarrass anyone. We did our due diligence. They failed to include anything anywhere that mentioned this requirement.
It's not the AHJ's responsibility to inform a design professional of every applicable law because they are expected to be a bit more knowledgeable than a homeowner building a garage addition. Personal responsibility for compliance with all the state laws comes with the license to practice architecture in that state. [edit: the more you argue that this was anyone else's fault, the more obvious it is that your firm does not do proper due diligence]
 
The design professional is responsible for making sure his design complies with the adopted codes. This does not mean that any lack of compliance means that the design professional is irresponsible or unprofessional. It is effectively impossible for a design professional to comply with all of the code provisions all of the time and any one who suggests otherwise is dillusional.

It seems to be suggested that the design professional is responsible if the completed building does not comply in any aspect with the construction documents and the code. The reality is that the design professional cannot provide a guarantee of total code compliance for work performed by others.
 
any one who suggests otherwise is dillusional.
Surely you aren't suggesting that brudgers is dillusional. He's merely self-actualized to a level of code knowledge that every other (and I DO mean EVERY other) contributor here can only dream of achieving. ;)
 
Mark K said:
The design professional is responsible for making sure his design complies with the adopted codes. This does not mean that any lack of compliance means that the design professional is irresponsible or unprofessional. It is effectively impossible for a design professional to comply with all of the code provisions all of the time and any one who suggests otherwise is dillusional. It seems to be suggested that the design professional is responsible if the completed building does not comply in any aspect with the construction documents and the code. The reality is that the design professional cannot provide a guarantee of total code compliance for work performed by others.
I agree with most of what you say. However, this is a case where an unlicensed person working for a design professional is blaming the building department for the failure of a design to comply with State Law. I'm sorry, but architects and engineers are licensed by the state and are responsible for knowing the unique requirements before submitting work for review. To claim that hiring a code expediter constitutes due diligence is horse****, and from the beginning the defense has been "We do work all over the country" - AKA "they don't make us do that in the other town." In my opinion, due diligence when working in a new state may require calling the state fire marshal's office...I've found that they are always happy to discuss projects and requirements with architects. I'll add that given the number of times I've heard architects and their unlicensed employee's go ballistic over Florida's requirements only to find that they don't own a copy of the Florida Building Codes leads me to give the benefit of the doubt quite sparingly in such cases.

I have very little sympathy for the view that due diligence consists of doing anything the building official doesn't catch...which all the evidence indicates was the approach here.
 
However, this is a case where an unlicensed person working for a design professional is blaming the building department for the failure of a design to comply with State Law.
No, it isn't. You must be tired - as much as I hate to complement you, your reading comprehension is usually better than this. This is a case where the state has an unpublished and unposted interpretation that is beyond the intent of the code as applied anywhere that anyone here has ever heard of, and no mention was made of said interpretation in pre-application correspondence. It's easy for you to pretend you would have caught this if you were in Codegeek's position; after all, how could we dispute that since hindsight is 20/20?

For someone that is usually quick to write off all government efforts related to code enforcement as idiotic, you sure seem to be on government's side on this one. I can only assume you're off your meds. Get well soon.
 
permitguy said:
No, it isn't. You must be tired - as much as I hate to complement you, your reading comprehension is usually better than this. This is a case where the state has an unpublished and unposted interpretation that is beyond the intent of the code as applied anywhere that anyone here has ever heard of, and no mention was made of said interpretation in pre-application correspondence. It's easy for you to pretend you would have caught this if you were in Codegeek's position; after all, how could we dispute that since hindsight is 20/20? For someone that is usually quick to write off all government efforts related to code enforcement as idiotic, you sure seem to be on government's side on this one. I can only assume you're off your meds. Get well soon.
I don't think all code enforcement is idiotic...even though I think the way in which it is enforced often is. And given that Codegeek is complaining about the outcome of the exact philosophy of permitting which I advocate (e.g. strive to find a way to approve the plans even if it requires conditions) where I fall on the way in which the permit was issued is hardly surprising or inconsistent.

However, the bigger issue is the complete incomprehension of due diligence.

Due diligence requires independent research of the requirements for each project, and when one uses their Iowa seal they are expected to have researched the specific requirements not only of the local jurisdiction but also those of the state.

More importantly, a failure of due diligence is not the building departments fault, it is the fault of the design professional [as was the case here]...and if they delegated the determination of regulatory requirements to unlicensed employees and contracted expediters then such a failure is again, unsurprising.

Just to be clear, it is not the missing of a regulatory requirement by a design professional which is so troubling - it is the idea that taking "great pride" or hiring an expediter or doing work "all over the country" means that the AHJ is to blame.

As for claims about websites and correspondence, I will note that given that Codegeek was passed this ball of fun last week suggests a process where project architects are absent and blaming the building department is rampant.

Keep in mind that the reason the permit issuing created difficulty for Codegeek is that nobody in his firm was paying attention to the permitting process or tracking it's status.
 
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All I know is that when I was a building official, I would not let plans go out of our office for a building permit unless the permit applicant had been notified of the items needing to be corrected.
I do not care who the applicant is the AHJ should have never "red lined a fire barrier requirement" and then issue a permit. They should have had the DP supply a listed wall assembly first. JMHO

Nobody is perfect and we all make mistakes no matter how hard we try and being frustrated is understandable but pointing fingers won't change it.
 
Due diligence requires independent research of the requirements for each project, and when one uses their Iowa seal they are expected to have researched the specific requirements not only of the local jurisdiction but also those of the state.
And in this case, it sounds as if due dilligence would have required the use of a fortune teller to sense the presence of an unpublished interpretation that wasn't mentioned in the pre-application correspondence. I wonder if ICC has considered developing a cert for that?

Unpublished Interpretation Fortune Teller I - Demonstrates the ability to sense the presence of an unpublished interpretation that will cause difficulty in completing a project after plan review and permit issuance.

Unpublished Interpretation Fortune Teller II - Demonstrates the ability to sense the presence of an unpublished interpretation that will cause difficulty in completing a project after plan review and permit issuance, plus demonstrates the ability to know what the unpublished interpretation actually says.
 
^ I hope at least everyone can agree that is some funny stuff.

The sad part is that in Cow terms, it's not that far of a stretch.
 
Lets all understand that no one is perfect and even after QA at the RDP and review by the AHJ, there are often items that are missed. The codes are vast and detailed. We cannot be expected to know everything. As far as due diligence is concerned, give me a break. Due diligence is not perfection either. There are surprises around every corner with construction and code enforcement. So if anyone here has been able to find a plane ticket to Perfect World, please let me know because I would like to know where you got it so I too can purchase a 1 way ticket. There is always a horse higher than yours.
 
permitguy said:
And in this case, it sounds as if due dilligence would have required the use of a fortune teller to sense the presence of an unpublished interpretation that wasn't mentioned in the pre-application correspondence. I wonder if ICC has considered developing a cert for that? Unpublished Interpretation Fortune Teller I - Demonstrates the ability to sense the presence of an unpublished interpretation that will cause difficulty in completing a project after plan review and permit issuance. Unpublished Interpretation Fortune Teller II - Demonstrates the ability to sense the presence of an unpublished interpretation that will cause difficulty in completing a project after plan review and permit issuance, plus demonstrates the ability to know what the unpublished interpretation actually says.
Actually, it probably just requires a call to the Fire Marshal's office...or a sit down between an actual architect and the building department in lieu of hiring an expediter. You know, the usual sort of things one must often do when working in an unfamiliar jurisdiction.
 
jar546 said:
Lets all understand that no one is perfect and even after QA at the RDP and review by the AHJ, there are often items that are missed. The codes are vast and detailed. We cannot be expected to know everything. As far as due diligence is concerned, give me a break. Due diligence is not perfection either. There are surprises around every corner with construction and code enforcement. So if anyone here has been able to find a plane ticket to Perfect World, please let me know because I would like to know where you got it so I too can purchase a 1 way ticket. There is always a horse higher than yours.
I'll come back to the important point, everything codegeek describes was the fault of the licensed professional. Blaming anyone else is absurd.

Because it is their seal on the plans.

And therefore, they are responsible for any error or omission.

Cowboy up, or find another line of work.
 
brudgers said:
I'll come back to the important point, everything codegeek describes was the fault of the licensed professional. Blaming anyone else is absurd.

Because it is their seal on the plans.

And therefore, they are responsible for any error or omission.

Cowboy up, or find another line of work.
I agree, but,........ the issue's severity is based on its impact. In this case, the permit should not have been issued by the AHJ but there is a lot more work to do than check a State's website for information. Physically having a copy of State and Local codes in your possession would have been the professional, prudent thing to do which would, of course been due diligence.

So if all they had to do was change the design and continue, no big deal. If it was going to cost money to fix the problem then the contractor and RDP need to pony up the money since the plans were redlined in that area regardless of the fact the permit was issued. Shame on the contractor for continuing without the reviewed plans.
 
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