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Permit Expiration

And the balance of their FEE FOR SERVICE should be refunded or it is theft.....
So Jeff's system sends out a 30 day advance notice of the permits expiration date. His office gets no response and the permit is expired. 6 months later he drives by the site and notices the project is complete. Is it theft if they never called for service/inspections that the permit paid for?

A dealership sells you a prepaid oil change service of 6 oil changes over a certain time frame. You used 4 of them, is it a theft on their part or a failure on your part to schedule the oil changes within the agreed upon time frame?
 
And the balance of their FEE FOR SERVICE should be refunded or it is theft....
While I agree with the sentiment, I don't think it's practical. We have to maintain a building department, and we have to have trained staff ready to go do inspections with as little as a 24-hour notice. This service is not like a waterspout that can be turned on or off, it must be consistently maintained. A "fee for service" model wouldn't be practical. I think it would be more analogous to the realm of insurance. All users of the service pay the same scaled fee and service is provided as needed. Some use more, some use less, but the cost is shared. Otherwise, the public would end up paying for any shortcomings out of the general fund. I don't think I should have to pay more taxes because my local BD has to issue refunds but can't cut staff.
 
CA Health & Safety Code has this:

17951. (a) The governing body of any county or city, including a charter city, may prescribe fees for permits, certificates, or other forms or documents required or authorized by this part or rules and regulations adopted pursuant to this part.
(b) The governing body of any county or city, including a charter city, or fire protection district, may prescribe fees to defray the costs of enforcement required by this part to be carried out by local enforcement agencies.
(c) The amount of the fees prescribed pursuant to subdivisions (a) and (b) shall not exceed the amount reasonably required to administer or process these permits, certificates, or other forms or documents, or to defray the costs of enforcement required by this part to be carried out by local enforcement agencies, and shall not be levied for general revenue purposes. The fees shall be imposed pursuant to Section 66016 of the Government Code.
(d) If the local enforcement agency fails to conduct an inspection of permitted work for which permit fees have been charged pursuant to this section within 60 days of receiving notice of the completion of the permitted work, the permittee shall be entitled to reimbursement of the permit fees. The local enforcement agency shall disclose in clear language on each permit or on a document that accompanies the permit that the permittee may be entitled to reimbursement of permit fees pursuant to this subdivision.
...

I think (c) is pretty critical. The permit fee is assessed to offset the cost of administering the code, and we are required to be ready to provide the service. It's not our fault if they don't (or can't) use our services, we still have to be ready. Subsection (d) provides for recourse if we fail to do our duty.

That little phrase "shall not be levied for general revenue purposes" is pretty important too....
 
So Jeff's system sends out a 30 day advance notice of the permits expiration date. His office gets no response and the permit is expired. 6 months later he drives by the site and notices the project is complete. Is it theft if they never called for service/inspections that the permit paid for?

A dealership sells you a prepaid oil change service of 6 oil changes over a certain time frame. You used 4 of them, is it a theft on their part or a failure on your part to schedule the oil changes within the agreed upon time frame?
1. He sends the violation for WWOP and maybe the lawyers figure it out...For the record, I think his technique is still pretty fair but.....

2. I'm sure the oil change contract has an end date....

All I am saying is we can't have it both ways.....If it is a fee for service and we are keeping those fees we have an obligation to provide the service or refund the money.....No different than the general fund taking our money and not allowing us to provide the service our customers pay for....It's not a popular lawsuit, but that don't make it legal....
 
[A] 109.6 Refunds.
The building official is authorized to establish a refund policy.

Does not say I have to. If the work has started we do not issue a refund. If it has not started and they ask in writing, required by the bean counters, then yes they get a 100% refund.
 
In LA County jurisdiction every inspection resets the clock. I had an inspection request for "setbacks" which is the first item listed on a job card. The owner had used flour to outline the addition in the back yard. I explained that the setback inspection pertaims to form work. Then I reset the clock.

In the long run I generally tried to tip the scale in favor of the customer. The objective was to get the job completed. Where I was able to build a condo a week there are other people not so inclined. We have to help them all.

And then there's the jobs that get so far out of hand as to be ridiculous.
 
A dealership sells you a prepaid oil change service of 6 oil changes over a certain time frame. You used 4 of them, is it a theft on their part or a failure on your part to schedule the oil changes within the agreed upon time frame?
I have that going on right now. When I bought a 2017 Tundra I also purchased 30 oil changes for $850.00 Last week I used #16 and I was told that in September the rest expire. I was not informed of an expiration date when I purchased to oil changes. I an disputing the expiration date.

It probably would have worked out except covid had me working from home for two years and then I retired. I used to wear out a truck in five years and I'm only up to 75,000 miles on this one.
 
If it is a fee for service and we are keeping those fees we have an obligation to provide the service
We take the fees, and we are obligated to be ready to provide that service. I argue that it costs money to be ready, whether you use it or not.
 
In LA County jurisdiction every inspection resets the clock. I had an inspection request for "setbacks" which is the first item listed on a job card. The owner had used flour to outline the addition in the back yard. I explained that the setback inspection pertaims to form work. Then I reset the clock.
Yes, that is how the system is designed. Our last 2 software systems automatically change the expiration date on the permits when an inspection passes or has a partial pass, otherwise the expiration date does not move. It always moves forward 180 days.
 
1. He sends the violation for WWOP and maybe the lawyers figure it out...For the record, I think his technique is still pretty fair but.....

2. I'm sure the oil change contract has an end date....

All I am saying is we can't have it both ways.....If it is a fee for service and we are keeping those fees we have an obligation to provide the service or refund the money.....No different than the general fund taking our money and not allowing us to provide the service our customers pay for....It's not a popular lawsuit, but that don't make it legal....

I don't agree. I think the pre-paid oil change example is a good metaphor. At least in our town, we don't have a separate plan review fee for the building department. We have a "permit" fee, which is payable upon issuance of the permit. That means if we go through three rounds of plan review and rejection, and the applicant then abandons the project rather than make a fourth submittal, we get no fee for services already rendered.

The code clearly establishes the time frame for validity of applications and permits. Technically, if they do any work at all within each 180-day period the permit runs forever. The best way of documenting that is for them to call for at least one inspection during each 180-day period ... but the code doesn't require that. And the code also doesn't require the building department to return all or any part of the permit fee if the project is abandoned.

I look at it as being a bit like a product warranty. Let's say I buy a widget from Walmart. The widget has a 90-day warranty. I take my widget home and don't open the box until 93 days after I bought it. When I open the box, I find that my widget doesn't work. Should Walmart give me my money back? I knew there was a warranty period, but I elected not to try my widget within the known time frame.

You say "we can't have it both ways," but shouldn't that apply to the applicant, as well? We work on a year-to-year budget, but many projects are permitted (and fees paid) in one fiscal year but many of the inspections -- maybe all of the inspections -- may fall in the next fiscal year. What about the do-it-youselfer who spends years building his basement rec room, deck, or garage? He calls for an inspection like clockwork every 170 days to keep the permit active, but the work is never finished. So we keep going back, inspection after inspection.

"Reinspection fees," I hear you say. Great idea. Our town council won't allow us to impose reinspection fees. The boss has been asking for them for years.

I don't view keeping "unused" permit fees as theft. I regard it as a contractual agreement. The applicant pays is a fee. For that fee, we agree to do however many inspections as are required or necessary. In return, the applicant [sort of] agrees to prosecute the work in a [somewhat] timely manner. This is where the "services paid for" and "theft" analogy breaks down. Say the project is a deck. How many inspections does the average deck require? Now suppose it's a busy guy who lays down a couple of joists a month (yeas, I'm using an extreme example) so it won't be finished within 180 days. So he calls for an inspection just to keep the permit alive. Maybe he does that twice for the framing, then twice more for the decking, then for the guardrails, then another for the stair, and yet another for the handrails he forgot to install. So a simple deck has resulted in 5, 6, maybe 8 inspections -- all for the same permit fee as the guy who took a week's vacation and banged out his deck lickety-split.

If you want to use a "pay for services" model, shouldn't the slow poke be paying for each inspection? Is he stealing services by using up so may extra inspections just to keep his permit alive?
 
What about the do-it-youselfer who spends years building his basement rec room, deck, or garage? He calls for an inspection like clockwork every 170 days to keep the permit active, but the work is never finished. So we keep going back, inspection after inspection.
Is that really a thing? How often has it happened? Every office might have one or two.... so what.
 
Is that really a thing? How often has it happened? Every office might have one or two.... so what.
I have a permit for a house here that was issued in 2010, still not completed. Every 170 days or so he calls for some piddly inspection to keep it active. Former contractor, retirement project, lives out of the area. Comes here twice a year, does a little bit... Driving me crazy, wtf?!?!?
 
I have a permit for a house here that was issued in 2010, still not completed. Every 170 days or so he calls for some piddly inspection to keep it active. Former contractor, retirement project, lives out of the area. Comes here twice a year, does a little bit... Driving me crazy, wtf?!?!?
Is that the only one? Why let it bother you? Tell him that donuts make a difference.... if he's really getting to you make it chocolate eclairs.
 
I don't agree. I think the pre-paid oil change example is a good metaphor. At least in our town, we don't have a separate plan review fee for the building department. We have a "permit" fee, which is payable upon issuance of the permit. That means if we go through three rounds of plan review and rejection, and the applicant then abandons the project rather than make a fourth submittal, we get no fee for services already rendered.
We collect the fee up front or it won't go to plan review. We lost way to much money waiting for them to pay after we did all the work. If during plan review we find some valuation discrepancies, we just adjust the fees.

I have a permit for a house here that was issued in 2010, still not completed. Every 170 days or so he calls for some piddly inspection to keep it active. Former contractor, retirement project, lives out of the area. Comes here twice a year, does a little bit... Driving me crazy, wtf?!?!?
We have some municipalities that have a 2 year maximum for a permit, then it ends. PA has a 5 year maximum.
 
[A] 109.6 Refunds.
The building official is authorized to establish a refund policy.

Does not say I have to. If the work has started we do not issue a refund. If it has not started and they ask in writing, required by the bean counters, then yes they get a 100% refund.
And I agree, but code does not cite every law that is applicable to the building department...
 
Our official refund policy as approved by the elected officials for building permits:

Refund Policy
• No refunds for issued permits, permits under $200, penalty fees, surcharges, etc.
• No refunds on permit applications greater than 30 days old
• Refunds shall be 60% of the fee paid in excess of $200.
 
That's a lot of corrosion on the rebar.
If he rust is tight and there is not a significant reduction in the cross section of the rebar their is no problem

The bigger problem is requiring compliance with the current codes. Does the jurisdiction require a new permit for all incomplete projects when a new code is adopted?
 
Do you use air-entrained concrete year round in your concrete?
An engineer would need to know that.
It is used year by the concrete suppliers in our area.
Benefits of air-entrainment include:

  • Improved resistance of concrete to severe frost action or freeze/thaw cycles
  • High resistance to cycles of wetting and drying
  • High degree of workability
  • High degree of durability
Dosage: Typical air entrainment ranges from 5% to 8% of the volume of concrete.
Apply this logic to existing buildings
 
Apply this logic to existing buildings
You wouldn't

This foundation has been at this point and exposed to the elements for at least 12-15 years.
As a DP why would you not since you know it has been exposed to the elements for 12 to 15 years.
Temps below 0 degrees F and high of 90 degrees or more.
Would you just assume nothing was added to the concrete that would aid in the durability of the long time frame that this has been exposed to the various weather conditions through out the years for your analysis of the foundation?
 
Is that the only one? Why let it bother you? Tell him that donuts make a difference.... if he's really getting to you make it chocolate eclairs.
It's the only one that old, or even close. And I am certainly exaggerating how much it bothers be. It's just annoying. To answer your question though, why does it bother me? Because he paid 2010 permit fee rates and he's probably had triple the number of inspections necessary so he's letting other's permit fees pay for the services he's getting. And when he does finally finish, he can put it on the market as a "brand new house", but it doesn't have nearly the same life and safety features as a house that's truly new construction.
 
If he rust is tight and there is not a significant reduction in the cross section of the rebar their is no problem

The bigger problem is requiring compliance with the current codes. Does the jurisdiction require a new permit for all incomplete projects when a new code is adopted?
This is the problem with unlimited renewals. A renewal would allow the project can continue under the code that the permit was issued under.

Requiring a renewal to be re-reviewed to a new code would be a violation of procedural fairness.

However, if there were a limit to renewals and the project exceeded the limit, I would need re-submitted under whatever code is now in effect.
 
It's the only one that old, or even close. And I am certainly exaggerating how much it bothers be. It's just annoying. To answer your question though, why does it bother me? Because he paid 2010 permit fee rates and he's probably had triple the number of inspections necessary so he's letting other's permit fees pay for the services he's getting. And when he does finally finish, he can put it on the market as a "brand new house", but it doesn't have nearly the same life and safety features as a house that's truly new construction.
All very legitimate concerns. The CO will have the code cycle on it so the insurance companies will know the actual age of the home. In addition, some of us are responsible for building department budgets and don't want to waste resources on money that we will never see. Many of our homes take 2 years to build so i have to spread the permit fees we get up front over a 2 year period.
 
As a DP why would you not since you know it has been exposed to the elements for 12 to 15 years.
Temps below 0 degrees F and high of 90 degrees or more.
Would you just assume nothing was added to the concrete that would aid in the durability of the long time frame that this has been exposed to the various weather conditions through out the years for your analysis of the foundation?
In all fairness....the concrete should be rated for exposure as the top 12" or so are "always" exposed.....at least around here...
 
All very legitimate concerns. The CO will have the code cycle on it so the insurance companies will know the actual age of the home. In addition, some of us are responsible for building department budgets and don't want to waste resources on money that we will never see. Many of our homes take 2 years to build so i have to spread the permit fees we get up front over a 2 year period.

In a normal world, this would tend to even out anyway. In reality, any project can (and frequently does) stretch out over multiple fiscal years. Our fiscal year is July through June. So look at an application that comes in around mid-April. By the time it gets reviewed and processed, the permit is issued it's May. Work begins around the first of June, and the footing (and maybe the foundation) inspection occur in June.

Most of the work then gets done between July and June of the following year, but the overall buildout takes 15 months, so final inspections and the certificate of occupancy fall in yet a third fiscal year. But the entire fee was collected in that first fiscal year.
 
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